Event Planning Tips

Deposit/Refund Policy

Stepping Stones requires that a non-refundable deposit of 50% of the rental fee be paid upon signing the rental agreement. A security deposit is also required, which is fully refundable contingent upon assessment of damage, loss, extraordinary expenses, and overtime charges. The remaining 50% of the rental fee is due one month prior to the event, and is non-refundable.

Event Cancellation

If an event is cancelled more than three months prior to the event date, the deposit may be applied to a re-booking within six months of the original event date. However, if the event is cancelled within three months of the event date, the deposit will be forfeited.

Catering

Stepping Stones requests that individuals or organizations contracting for use of the museum facility hire a caterer from the museum's approved list located in the Facility Rental Information Packet. Caterers not on Stepping Stones' list may be contracted with prior approval from the museum.

Food Policy

A plan for food service with regard to use of the museum space should be submitted to the Membership and Group Sales Coordinator at least 2 weeks prior to the event to minimize potential damage to gallery areas. Food prep cannot include equipment using propane in the building. Cook tent space is available. Food service to children is not permitted in the museum galleries. Dining areas for children include the Learning Lab and Outdoor Celebration Courtyard.

Children's Events

For events involving a majority of guests under the age of 18, additional staff is required for a fee. For events with more than 75 guests under the age of 18, a security guard is required to be on the premises for a fee to be paid by the client.

Alcoholic Beverage Policy

Cash bars are permitted. In compliance with Connecticut law, liquor may not be served to those less than 21 years of age. See Facility Rental Agreement for further details.

Décor

All plans for décor in the museum or on museum property should be submitted to the Membership and Group Sales Coordinator for approval at least 2 weeks prior to the event. The museum prohibits the use of open flame, pyrotechnics and live animals (small votives or enclosed tabletop arrangements are allowed). Decorations cannot be affixed to walls using tape. Decorations and signs should be free standing and may not interfere with or disturb Stepping Stones' exhibits. All decorations must be removed immediately following the event.

Additional Options

Stepping Stones offers programs and staff, crafts, workshops and garbage removal for large events, with additional charges.

Parking

The rental fee includes the use of Stepping Stones parking lot (125 spaces). If parking is expected to surpass capacity, the contractor of the event is required to hire a parking attendant to direct guests to alternate parking.

Performance Gallery

The Tommy Hilfiger Performance Gallery is an indoor/outdoor theatre offering space ideal for live music and smaller seated functions.